Join Our Team as an Administrative Assistant in Downtown Toronto!
How to Apply: Send your resume to ron@philmor.ca – No messages like "Hi, I'm interested. Please contact me." Thank you!

Are you an organized, proactive, and friendly professional with strong communication and multitasking skills? A reputable Property Management firm is hiring an Administrative Assistant to support the Property Manager at a dynamic condominium complex in downtown Toronto (M4Y 2X3).

Why Work With Us?
✅ Be a key part of a well-maintained, community-focused environment.
✅ Enjoy a weekday schedule (32 hours/week, Monday to Friday) – no weekends or evenings!
✅ Develop valuable experience in the growing field of Property Management.

Key Responsibilities
Oversee property management requests to ensure efficient daily operations.

Manage administrative tasks and respond to inquiries from the Board of Directors, Residents, Staff, and Contractors with professionalism.

Handle phone, email, and mail correspondence with courtesy and efficiency.

Prepare and distribute official notices, letters, and forms.

Maintain BuildingLink (training provided) and manage office accounts.

Keep resident and contractor contact lists up to date.

Organize, file, and archive condominium records.

What We're Looking For
✔ Highly organized, detail-oriented, and proactive.
✔ Strong written and verbal English communication skills.
✔ Proficiency in MS Outlook, Word, Excel, Adobe Acrobat Pro, and comfort with web-based systems.
✔ Ability to work independently with minimal supervision.
✔ Experience in property management, customer service, or accounts payable/receivable is a plus!

Preferred Experience
Administrative Assistant: 1 year (preferred)

Customer Service: 1 year (preferred)

Position Details
Job Type: Part-time or Full-time (Permanent)

Schedule: Monday–Friday, 32 hours/week

Location: On-site in Toronto (not a remote position)

How to Apply
If you're ready to contribute your skills in a professional and supportive workplace, email your resume to ron@philmor.ca.

Application Requirements:
Ability to commute/relocate: Must be able to reliably commute or plan to relocate to Toronto, ON M4Y 2X3 before starting.
Interview Availability: Provide 2-3 available dates and time slots (Monday–Friday, 11:00 AM – 2:00 PM).
Language: English (required)

We look forward to hearing from you!
When you call please mention you found this ad listing on OKz.ca