Skills and Experience
Excel, Word and Outlook proficiency, class 5 driver's license, have good communication and customer service skills, punctual and present- as these jobs connect to all other position and are relied upon. Must be able to sit for long periods of time, work in a high paced environment, as well as multitask.
Key Responsibilities
Replace or repair requests for office equipment.
Organize rooms upstairs, arranging recycling of paperwork older than 7 years.
Call for garbage pickup and recycle pickup.
Keep water stocked.
Book hotel rooms.
Answer phones, take service calls, messages and direct calls.
Use Outlook calendar for booking appointments.
Create timesheets, with current months start date and cut-off date.
Create spreadsheets.
Schedule, book, communicate office parties (i.e.: Christmas).
Be on look-out for new company promotional ideas.
Order all company office supplies and promotional items i.e.: business cards, pens, hats, hoodies etc.
Keep Facebook page updated and current, responding to messages and posts.
Create and print letter for challenging or rewriting exams for apprentice schooling.
Call to have road grated when needed.
Describe Northgate Electric (G.P.) Ltd. services and products as required.
Create rate sheets as directed by General Manager.
Working close with General Manager and Estimator for accuracy on quotes for bidding jobs.
Prepare and send out all quotes, adhering to timelines set out for bid acceptance.
Receive payments; obtain and process client information required to provide services.
Various administrative duties, including phones, mail, filing, type and proof-read correspondence, forms and other documents.
Shipping documents.
Return material.
Balancing timesheets with invoicing for month end.
Monthly progress invoicing.
Maintain O&M manuals.
Create and maintain contractor invoicing binders that pertain to quoted jobs.
Maintain database for electrical components.
Maintain customer database.
Take incoming service calls, gather all appropriate information and schedule with workers.
Open communication with workers for ease of scheduling all service work.
Enter new service calls in service app (Monday.com).
Keep service app current and update constantly.
Check employee's time with time charged to client.
Search vendor portals for pricing for all parts/material.
Record time charged to client with description for month end billings.
Create time and material invoices.
Cost coding.
Obtain all electrical permits.
Pull locates for job sites.
Issuing POs for all quoted and time and material jobs.
Gather account status for contractors, compile all payment information in order to create statutory declarations for progress claiming.

Email resume to toddg@ngegp.ca and cc accounting@ngegp.ca
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