Location: Meaford, Ontario
Hours: Approximately 20 hours/week (more during seasonal peaks)
Start Date: Flexible
About Us
We run an apple orchard located in the beautiful countryside of Meaford, Ontario. With a team of up to 60 employees during peak harvest, we pride ourselves not only on the quality of our fruit but on creating a safe and respectful environment for our diverse workforce – including many temporary foreign workers who return each year.

We're looking for someone to take on a central administrative and coordination role that helps keep our farm running smoothly behind the scenes. This flexible, part-time position may suit a variety of people — whether you're transitioning from full-time work, semi-retired, or simply looking to contribute your experience in a meaningful way. We value maturity, initiative, and a collaborative spirit.

Key Responsibilities
HR & Payroll
• Process weekly payroll for up to 60 employees using Sage software
• Maintain accurate employee records, certifications, and training documentation
• Assist temporary foreign workers with essential settlement tasks (e.g., health cards, banking, driver's licences)
Compliance & Safety
• Maintain documentation for national food safety certification programs
• Coordinate and document workplace safety initiatives (e.g., WSIB Excellence Program)
• Schedule health and safety training sessions and ensure certifications (first aid, pesticide use) are current
• Liaise with inspectors and agencies for housing and safety audits
Operations & Facilities Coordination
• Maintain vehicle and housing maintenance schedules and records
• Order supplies and manage relationships with vendors and contractors
• Create and update workplace policies and procedures as needed
Record Keeping & Reporting
• Assist with harvest yield tracking and reporting
• Maintain spreadsheets and records essential to orchard operations
• Prepare for audits and inspections as required

Ideal Candidate Profile
• Mature, reliable, and able to represent our business professionally to officials, inspectors, and community partners
• Strong attention to detail and exceptional follow-through on tasks
• A creative problem-solver who enjoys improving systems and processes
• Organized and able to track changing regulations and multiple deadlines
• Friendly, approachable, and genuinely enjoys working with people from all backgrounds
• Proficient in Excel and comfortable learning payroll systems (Sage experience is a plus but not required)
• Able to commute reliably to Meaford (within 30 minutes) for occasional unscheduled on-site needs
• Valid G driver's licence
• Flexible availability—more hours will be required during a few high-demand harvest or inspection periods
What We Offer
• A flexible, mostly self-directed schedule that adjusts to seasonal needs
• A chance to work in a beautiful rural setting with a dedicated and welcoming team
• The opportunity to play a key role in a growing business
• Variety in your work—no two days are quite the same!

We are committed to building an inclusive workplace and welcome applications from people of all backgrounds, experiences, and stages of life. Applicants must be legally entitled to work in Canada at the time of application.
How to Apply
Please submit your resume and a brief cover letter outlining your interest in the position to bluebayorchards@gmail.com with the subject line “Application – Operations & Administrative Coordinator.” We thank all applicants for their interest; however, only those selected for an interview will be contacted.
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