Job Title: Project Administration Officer – Construction
NOC: 13100 – Administrative Officers
Employer: Ellmar Construction Inc.
Business Address: 33 Froese Crescent, Headingley, MB R4H 0E6
Work Location: 33 Froese Crescent, Headingley, MB R4H 0E6, with project/site visits as required
Terms of Employment: Permanent, Full-time
Hours: 40 hours per week
Wage: $28.85 per hour
Overtime: In accordance with applicable Manitoba employment standards
Vacation: 10 days paid vacation or 4% vacation pay
Vacancies: 1
Anticipated Start Date: As soon as possible
Language of Work: English
Position Summary
Ellmar Construction Inc. is seeking a Project Administration Officer to coordinate administrative and project-control activities supporting the company's civil construction projects.
The position will support project administration, cost and budget tracking, procurement documentation, purchase orders, invoice coordination, project reporting, document control, scheduling and communication between management, accounting, suppliers and subcontractors.
Education: Completion of a college diploma, certificate or university degree is required. Education in business administration, office administration, project management or a related field is preferred.
Experience: 1 to 2 years of experience in project administration, project coordination, cost control, procurement, project support or a related field. Experience in a construction environment is an asset.


Main Duties
• Coordinate administrative and project-control activities for active construction projects.
• Maintain project budgets, cost-control spreadsheets, committed-cost information and budget-versus-actual reports.
• Review and reconcile purchase orders, supplier invoices, delivery records, subcontractor costs and project change documentation.
• Coordinate procurement documentation and follow up with suppliers, subcontractors, accounting and project personnel.
• Maintain project records and communication logs, including RFIs, submittals, changes, purchase orders, drawings and action items.
• Track completed work quantities and project progress to support cost reporting, forecasting and progress billing.
• Assist with project schedules, look-ahead schedules, meeting action items and administrative follow-up.
• Prepare project cost, procurement, progress and administrative reports for management review.
• Review drawings, specifications, quotations and project documentation to support procurement, cost tracking and project coordination.
• Compile and compare supplier and subcontractor quotations, quantities and historical cost information to support management decisions.
• Assist with change quotations, additional-work documentation and related project cost information.
• Provide administrative support for tender preparation, quantity takeoffs and estimating activities as required.
• Coordinate project information with management, accounting, consultants, suppliers and subcontractors.
• Maintain organized electronic and physical project records and ensure required documentation and reporting deadlines are met.


Skills and Requirements
• Strong organizational, numerical and analytical skills.
• Ability to coordinate multiple construction projects, priorities and deadlines.
• Proficiency with Microsoft Excel, Word and Outlook is required. Experience with construction project-management, estimating, accounting or document-management software such as Bluebeam Revu, BuildingConnected, QuickBooks Online or similar platforms is an asset.
• Experience with purchase orders, invoices, procurement, project cost tracking and document control is an asset.
• Experience reviewing construction drawings, specifications, quotations and project documentation is an asset.
• Strong written and verbal communication skills.
How to Apply
Please email your resume and cover letter to info@ellmar.ca, quoting “Project Administration Officer – Construction” in the subject line.